Annual renewal of pharmacy registration
The Health Practitioner Regulation National Law (NSW) requires pharmacy premises in New South Wales to be approved by the Pharmacy Council of New South Wales and included on the Register of Pharmacies maintained by the Council.
Maintenance of a current approval is subject to payment of the annual renewal of pharmacy premises registration fee. The annual registration period for pharmacies is from 1 July to 30 June.
Renewal of pharmacy premises registrations can be completed online, following a link provided in a notice email that is sent to the ‘the proprietor’ of each pharmacy in May. Users can login using the billing number and email address. The payment of the annual renewal of registration fee due by 30 June.
Proprietors should note that the following applies:
- Annual renewal payments made by the 30 June due date will result in the approval of pharmacy premises for a further 12 month period to 30 June the following year.
- Annual renewal payments made during July will incur a late fee of $100.00. Payment of the renewal fee and the late fee will result in the approval of pharmacy premises for a further 12 month period to 30 June the following year.
- Annual renewal payments will not be accepted after 31 July. Approval of pharmacy premises will be revoked, the pharmacy will be removed from the Register of Pharmacies and the Department of Human Services/Medicare will be notified if Council has not received payment of the relevant fee by 31 July. Proprietors wishing to obtain a current approval will be required to submit an application for a new pharmacy.
Declaration of financial interest in a pharmacy business
New process - Annual Declaration of Financial Interest in a Pharmacy Business.
An annual declaration of financial interest in a pharmacy business is the declaration that a holder of a financial interest in a NSW pharmacy business must make to the Pharmacy Council of NSW to disclose that interest. Annual declarations are due by 30 June each year.
In May each year, annual declaration notices are sent by email to all pharmacists holding a financial interest in a pharmacy business as at 30 April of that year. Completion of the annual declaration and payment of the fee is due by 30 June.
Pharmacists will need a MyServiceNSW account to complete their annual declaration. Their MyServiceNSW email address must match the email address that is registered with Ahpra. This is to help verify their identity. By clicking on a link provided, pharmacists will be directed to the Service NSW login page where they will log in or create a MyServiceNSW account, then follow the prompts to complete their declaration.
What will happen if I do not complete my annual declaration by the due date?
Failure to submit a declaration by the due date may result in a complaint of unsatisfactory professional conduct and/or a maximum penalty of $2,200.
Instructions for completing annual declaration on the Service NSW platform
Access to the Service NSW login page is via the link provided in your annual declaration notice. Instructions to assist in completing the annual declaration will be provided once you have logged into Service NSW. More information is provided below.
- Once you have logged in, you will be asked to enter your Ahpra registration number and date of birth to verify your identity.
- You will review your details on the Financial Interest Details page to confirm the information is true and complete. To make the declaration, click ‘Make Declaration’
- A Payment Summary page is displayed listing fees for each financial interest. Click ‘Submit declaration’. This will direct you to Service NSW to complete your payment
- An electronic receipt will be issued to confirm your payment.
Completion of the annual declaration including payment of the fee is estimated to take no more than 10 minutes.
What do I do if there is a mismatch?
A mismatch occurs if the information you provide in your declaration does not match the information recorded in the Register of Pharmacies. In the event of a mismatch, please complete the declaration and add a comment regarding the discrepancy in the comments box provided. The Council team will contact you to resolve the issue.
I hold a financial interest in a NSW pharmacy but I did not receive my notice. What do I do?
By mid-May each year, you should receive an annual declaration notice which will be sent to your personal email address registered with AHPRA. If you have not received a notice and it is not in your junk email folder, please contact the Council by email on firstname.lastname@example.org or by phone at 1300 197 177 for assistance.
What is a financial interest?
You hold a financial interest in a NSW pharmacy business if you have a direct or indirect monetary interest in that business. Holders of a financial interest include pharmacist proprietors, pharmacists who are partners in a pharmacists’ partnership that owns a pharmacy, pharmacists who are shareholders or directors in a pharmacists’ body corporate that owns a pharmacy, and beneficiaries of a trust that operates in respect of a pharmacists’ body corporate that owns a pharmacy.
When will I receive my pharmacy premises registration renewal notice?
Renewal of pharmacy premises registrations can be completed online, following a link provided in a notice email that is sent to the pharmacy email address recorded in the Register of Pharmacies and will be addressed to ‘The Proprietor’.
Payment of the annual renewal of registration of pharmacy premises fee is also due by 30 June each year.
Need more information?
If you have a question or need further information about your notice or the annual declaration process, please contact the Council at:
- Email address: - email@example.com
- Phone - 1300 197 177
EXTRACT FROM THE HEALTH PRACTITIONER REGULATION NATIONAL LAW (NSW)
Schedule 5F Pharmacies; PART 4 Declarations and information
Clause 15 Annual declaration to be submitted [NSW]
(1) A person who holds a financial interest in a pharmacy business must, on or before the declaration date in each year, give to the Council, in the form approved by the Council, a declaration for the declaration period specifying the following information—
(a) the nature of the interest;
(b) the basis on which the person is entitled to hold the interest under this Law (for example, as a pharmacist, a member of a pharmacists’ body corporate, a friendly or other society under clause 6 or a body corporate under clause 7);
(c) the number of pharmacy businesses in which the person has a financial interest;
(d) in relation to each pharmacy business the person owns, a description of the policies or systems in place to ensure safe and competent delivery of pharmacy services;
(e) any other information prescribed by the NSW regulations.
Maximum penalty—20 penalty units.
(1A)The declaration must be accompanied by the fee prescribed by the NSW regulations.
(2) The Council may require the declaration to be verified by statutory declaration.
(3) In this clause—
declaration date means a date notified to pharmacy owners by the Council in writing at least one month in advance.
declaration period means the period of 12 months ending 2 months before the declaration date.
EXTRACT FROM THE HEALTH PRACTITIONER REGULATION (NEW SOUTH WALES) AMENDMENT (PHARMACY ANNUAL DECLARATION FEE) REGULATION 2021
Clause 3 Amendment of Health Practitioner Regulation (New South Wales) Regulation 2016
Clause 15 Pharmacy Fees
Insert after clause 15(2)—
(3) For the purposes of the Law, Schedule 5F, clause 15(1A), the prescribed amount, being the fee to accompany an annual declaration to the Council by a person who holds a financial interest in a pharmacy business, is $297 per pharmacy business.